Supplier invoices processed the day they arrive.
A dedicated accounts-payable specialist who captures, codes and matches every supplier invoice, chases approvals and prepares payment runs in your accounting or ERP system.
Invoices in five inboxes, approvers on holiday and suppliers calling about payment.
Accounts payable is the back-office task that quietly consumes a finance team: invoices arrive by email, portal, post and Peppol, need the right ledger code, cost centre and project, must be matched to a purchase order or delivery, routed for approval and paid on time to keep discounts and goodwill. When it slips, suppliers call, approvals pile up and month-end closes late.
Haven Teams gives you a dedicated AP specialist who runs this process daily in your system. AI-assisted capture reads the invoice, the specialist checks and codes it, matches it, chases approvers and prepares the payment run for your sign-off. Your supplier ledger stays current and your month-end gets shorter.
Invoices stuck in approval
Approvers are busy, reminders are manual, and late payments follow.
Coding errors found at month-end
Wrong cost centres and VAT codes surface weeks later and take hours to fix.
No time for supplier queries
Statement reconciliations and 'where is my payment' emails go unanswered.
A clean supplier ledger, every day.
- Capturing invoices from email, portals, Peppol and scanning into your AP workflow
- Coding to ledger accounts, cost centres, projects and VAT codes according to your rules
- Two- and three-way matching to purchase orders and goods receipts, with exceptions flagged
- Routing for approval and chasing approvers following your authorisation matrix
- Preparing payment runs for your sign-off, including early-payment discounts and due-date planning
- Supplier statement reconciliation and answering supplier queries from a shared mailbox
Exact Online, AFAS, Twinfield, Microsoft Dynamics 365 Business Central, SAP Business One, NetSuite and Odoo, with AP tools such as Basecone, Spend Cloud, Blue10 and Rydoo. We train on your setup before the pilot.
- From
- €1,600 per team member per month
- Hours
- EU business day, 09:00–17:30 CET
- Pilot
- 2-week pilot at half the fee
Questions we get asked
How does AI-assisted capture work and who checks it?
Approved AI tools read the invoice and suggest the supplier, amounts, VAT and a ledger code. Your AP specialist checks every suggestion before posting. No invoice data goes into public AI tools; the tools we use are listed in your data processing agreement.
Can your specialist handle approvals in our ERP?
Yes. They route invoices through your existing approval workflow and chase approvers by email or your chat tool, following your authorisation matrix. Approval decisions stay with your managers.
Who authorises payments?
You do. Your specialist prepares the payment proposal with due dates and discounts; a person on your side reviews and releases it in your bank or ERP.
What volumes can one AP specialist process?
Typically 800 to 1,500 invoices a month depending on matching complexity and how many need approval chasing. We scope this in the discovery call and can add a second specialist as volumes grow.
Other sectors and tasks
Each page explains how the same desk works for a different kind of organisation.
White-label bookkeepers who work in your practice software, under your name, for your clients.
Read moreE-commerce & webshopsMarketplace payouts, payment-provider settlements, OSS VAT and thousands of small transactions, reconciled.
Read moreHospitality (horeca)Daily takings, tips, split VAT rates, supplier invoices and payroll inputs for restaurants, hotels and groups.
Read moreConstruction & tradesProject costing, subcontractor invoices, reverse-charge VAT, retention and G-rekening administration.
Read moreProperty management & VvE administrationService-charge accounting, owners' association bookkeeping, rent ledgers and annual statements for property managers.
Read moreLogistics & transportFuel cards, tolls, driver expenses, CMR-backed invoicing and international VAT for carriers and forwarders.
Read moreHealthcare practicesDental, physiotherapy, GP and veterinary practices: insurer settlements, patient billing and VAT-exempt bookkeeping.
Read moreVAT returns (btw-aangifte)Monthly and quarterly VAT returns, ICP listings and reconciliations prepared for your accountant's sign-off, NL and BE.
Read morePeppol e-invoicingBelgium made B2B e-invoicing mandatory in 2026. Get your sending, receiving and processing running properly.
Read moreYear-end preparationReconciled balance sheets, lead sheets and supporting schedules so your accountant can close faster.
Read moreCredit control & debtor managementPolite, persistent follow-up on open invoices so your cash comes in on time.
Read moreRelated desks: Finance Desk · Security Operations Desk · Tech Support Desk
Clear your invoice backlog in a two-week pilot.
One dedicated AP specialist in your system, with turnaround and accuracy measures agreed upfront. Half the monthly fee, credited if you continue.