Bookkeeping for horeca, done while you are busy with guests.
A dedicated bookkeeper who processes daily takings, supplier invoices and mixed VAT rates for restaurants, cafés and hotel groups, so your numbers are ready every Monday.
Cash, cards, vouchers, two VAT rates on one receipt and 40 suppliers a week.
Horeca bookkeeping is high volume and unforgiving. Daily POS closings must reconcile to card terminals, cash and delivery platforms; food and drinks carry different VAT rates on the same bill; supplier invoices arrive by the crate; and payroll for a flexible team changes every week. Owners either do it at midnight or let it slide until the accountant complains.
Haven Teams bookkeepers take over this daily rhythm. They work in your accounting and POS systems, reconcile every closing, process supplier invoices with the right VAT split, prepare payroll inputs for your payroll provider and give you a weekly view of margins per location.
Daily closings never reconciled
Differences between POS, terminals, cash and delivery platforms go unexplained.
Mixed VAT rates
Food, alcohol, takeaway and room revenue each follow different rules in NL and BE.
Multi-site growth
Each new location multiplies suppliers, staff and admin without adding office hours.
Every closing reconciled, every invoice booked.
- Daily reconciliation of POS closings to card terminals, cash counts and delivery platforms (Thuisbezorgd, Uber Eats, Deliveroo)
- Processing supplier invoices with correct VAT splits for food, drinks and services
- Booking tips, vouchers, deposits and hotel room revenue correctly
- Preparing payroll inputs (hours, allowances) for your payroll provider
- VAT return preparation per entity for your accountant's sign-off
- A weekly margin snapshot per location: revenue, cost of sales, labour percentage
POS systems such as Lightspeed, untill, MplusKASSA and Zettle; hotel PMS such as Mews and Opera; accounting in Exact, Twinfield, Yuki, Moneybird or Octopus; document capture via Basecone or your scanning app.
- From
- €1,600 per team member per month
- Hours
- EU business day, 09:00–17:30 CET
- Pilot
- 2-week pilot at half the fee
Questions we get asked
Can you handle several locations and entities?
Yes. Groups with multiple BVs or branches are where a dedicated bookkeeper pays off most. We set up a consistent process per location and report margins side by side.
Do you understand Dutch and Belgian horeca VAT rules?
Yes. Our bookkeepers are trained in the VAT treatment of food, drinks, takeaway, accommodation and service charges in both countries, and your accountant reviews the return before filing.
How quickly are daily closings processed?
Typically within one working day. Differences above an agreed threshold are flagged to the manager the same day so cash issues are caught early.
Do you also run payroll?
We prepare the inputs and reconcile the payroll journal; the payroll itself stays with your payroll provider or accountant, who hold the Dutch or Belgian payroll expertise and licences.
Other sectors and tasks
Each page explains how the same desk works for a different kind of organisation.
White-label bookkeepers who work in your practice software, under your name, for your clients.
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Read moreProperty management & VvE administrationService-charge accounting, owners' association bookkeeping, rent ledgers and annual statements for property managers.
Read moreLogistics & transportFuel cards, tolls, driver expenses, CMR-backed invoicing and international VAT for carriers and forwarders.
Read moreHealthcare practicesDental, physiotherapy, GP and veterinary practices: insurer settlements, patient billing and VAT-exempt bookkeeping.
Read moreAccounts payableInvoice capture, three-way matching, approvals and payment runs, done daily so suppliers are paid on time.
Read moreVAT returns (btw-aangifte)Monthly and quarterly VAT returns, ICP listings and reconciliations prepared for your accountant's sign-off, NL and BE.
Read morePeppol e-invoicingBelgium made B2B e-invoicing mandatory in 2026. Get your sending, receiving and processing running properly.
Read moreYear-end preparationReconciled balance sheets, lead sheets and supporting schedules so your accountant can close faster.
Read moreCredit control & debtor managementPolite, persistent follow-up on open invoices so your cash comes in on time.
Read moreRelated desks: Finance Desk · Security Operations Desk · Tech Support Desk
Get two weeks of closings reconciled.
One dedicated horeca bookkeeper on your real locations, with turnaround measures agreed upfront. Half the monthly fee, credited if you continue.