Year-end files prepared properly, before the season starts.
Dedicated bookkeepers who reconcile every balance-sheet account, build lead sheets and gather supporting documents through the year, so your accountant or finance team closes faster and with fewer questions.
Every January the same thing: unreconciled accounts, missing documents and a queue of clients waiting for their annual accounts.
For accounting firms, year-end season is the capacity crunch of the year: hundreds of client files need reconciling, documenting and closing within the same months, and every unreconciled balance costs reviewer time. For companies, the annual close ties up the finance team for weeks and still ends with auditor queries.
Haven Teams bookkeepers prepare year-end files to your standard. Working through the year rather than in January, they reconcile balance-sheet accounts, maintain fixed-asset registers, post accruals and prepayments, assemble lead sheets with supporting documents and leave your reviewer a clean file with a short list of judgement items.
Unreconciled balances at close
Suspense, intercompany and VAT accounts that nobody cleared during the year.
Documents missing
Bank statements, loan agreements and invoices are chased in the busiest month.
Reviewer time wasted
Qualified staff spend hours on preparation that a trained bookkeeper could have done.
A clean file and a short list of judgement calls.
- Reconciling all balance-sheet accounts: bank, debtors, creditors, VAT, payroll, intercompany and suspense
- Maintaining fixed-asset registers with additions, disposals and depreciation
- Posting accruals, prepayments, provisions and cut-off corrections per your policy
- Building lead sheets and supporting schedules in your working-paper tool
- Gathering supporting documents from clients or departments through your portal
- Preparing draft annual-account figures and a list of open judgement items for the reviewer
Working-paper and reporting tools such as Silverfin, Visionplanner, CaseWare, Unit4 Audition and Reeleezee, with accounting in Exact, Twinfield, AFAS, Yuki or Octopus. We follow your file structure and checklists.
- From
- €1,600 per team member per month
- Hours
- EU business day, 09:00–17:30 CET
- Pilot
- 2-week pilot at half the fee
Questions we get asked
Do you prepare the annual accounts themselves?
We prepare the figures, reconciliations and schedules. Compiling and signing the annual accounts (jaarrekening), the Dutch or Belgian statutory format and any assurance work stay with your qualified accountant.
Can you work through the year rather than only at year-end?
That is the model we recommend. Monthly or quarterly reconciliations mean the year-end file is largely done by December, which flattens your season.
Do you work in our firm's working-paper tool?
Yes. We train on your tool and your file structure during onboarding so files look the way your reviewers expect.
Can you take on a backlog of client files?
Yes, as a defined project with a per-file scope and turnaround. We often start this way and then move to year-round support.
Other sectors and tasks
Each page explains how the same desk works for a different kind of organisation.
White-label bookkeepers who work in your practice software, under your name, for your clients.
Read moreE-commerce & webshopsMarketplace payouts, payment-provider settlements, OSS VAT and thousands of small transactions, reconciled.
Read moreHospitality (horeca)Daily takings, tips, split VAT rates, supplier invoices and payroll inputs for restaurants, hotels and groups.
Read moreConstruction & tradesProject costing, subcontractor invoices, reverse-charge VAT, retention and G-rekening administration.
Read moreProperty management & VvE administrationService-charge accounting, owners' association bookkeeping, rent ledgers and annual statements for property managers.
Read moreLogistics & transportFuel cards, tolls, driver expenses, CMR-backed invoicing and international VAT for carriers and forwarders.
Read moreHealthcare practicesDental, physiotherapy, GP and veterinary practices: insurer settlements, patient billing and VAT-exempt bookkeeping.
Read moreAccounts payableInvoice capture, three-way matching, approvals and payment runs, done daily so suppliers are paid on time.
Read moreVAT returns (btw-aangifte)Monthly and quarterly VAT returns, ICP listings and reconciliations prepared for your accountant's sign-off, NL and BE.
Read morePeppol e-invoicingBelgium made B2B e-invoicing mandatory in 2026. Get your sending, receiving and processing running properly.
Read moreCredit control & debtor managementPolite, persistent follow-up on open invoices so your cash comes in on time.
Read moreRelated desks: Finance Desk · Security Operations Desk · Tech Support Desk
Get a batch of year-end files prepared in a two-week pilot.
One dedicated bookkeeper on real client files, with quality measures agreed upfront. Half the monthly fee, credited if you continue.